Pheasant Run – Executive Board Roles

President

Primary Function: Provides overall leadership for the association, oversees all board operations, ensures policies and resolutions are implemented, and serves as the HOA spokesperson.

Core Responsibilities:

  • Lead board, executive, and homeowner meetings
  • Prepare meeting agendas with the management company and Secretary
  • Manage the annual Zoom contract for virtual meetings
  • Oversee committees, appoint committee chairs, and support recruitment
  • Coordinate with Hunt Management, contractors, and unit owners
  • Enforce HOA rules and ensure board decisions are carried out
  • Support board members in understanding and improving their roles
  • Provide orientation for new board members

Vice President

  • Primary Function: Supports the President, assists with board operations and policy enforcement, and assumes leadership duties whenever the President is unavailable.

    Core Responsibilities:

    • Attend all board and special meetings
    • Lead meetings in the President’s absence
    • Perform the President’s duties and serve as spokesperson, as needed
    • Chair a standing committee and help enforce HOA rules and policies
    • Assist with appointing committee chairs and recruiting committee members
    • Carry out special assignments from the President
    • Consult with board members on roles and performance
    • Support new board member orientation

Secretary

  • Primary Function: Maintains official records, manages board communications, and leads the HOA’s communication strategy.

    Core Responsibilities:

    • Attend all board and special meetings
    • Draft, review, and post meeting minutes
    • Maintain accurate and secure board records
    • Provide required notices for board and committee meetings
    • Chair the Communications Committee and welcome new HOA members
    • Oversee the annual Homeowner Directory, surveys and questionnaires
    • Enforce HOA rules and complete assignments from the President
    • Assume President’s duties if President, VP, and Treasurer are all absent

Treasurer

  • Primary Function: Oversees all financial operations, budgeting, reporting, audits, and fiscal accountability for the HOA.

    Core Responsibilities:

    • Attend all board and special meetings
    • Ensure timely financial reports for the board and homeowners
    • Serve as board liaison with the Finance Committee
    • Incorporate Finance Committee recommendations into planning
    • Collaborate with Hunt Management and contractors
    • Ensure adherence to the Expenditure Authorization Control Resolution
    • Lead preparation of annual operating and reserve budgets
    • Oversee third‑party audits and reserve studies